topic Re: Workflow Apps read only field rendering value based on the user dropdown selection in Community Chat

Workflow Apps read only field rendering value based on the user dropdown selection

Krishna7 — Tue, 10 Jun 2025 05:13:15 GMT

Hi, I'm trying to find a solution wherein in my workflow app based on the drop down selection value in the request form there needs to be 3 to 4 fields that has to be filled in the request form. The drop down selection value is fetched from data table, the 3 to 4 fields is also available in this table. Looking for options to solve this. Use case is that user will select a application name and based on this the application owner and email has to be populated in the request form.

Re: Workflow Apps read only field rendering value based on the user dropdown selection

Sathwik_Malli — Tue, 01 Jul 2025 08:16:46 GMT

Hi @Krishna7 ,

Let's Assume this is your data table "Sathwik_WFA"

the options which you want to display in your Workflow App are A,B,C. What you can do is :
First when creating a workflow app link the data table to the Workflow App. and that once you are in this page,

Scroll down on your left hand side and you will find "Choice" select "Multi-Select" and drag that to the page.

After that your workflow will look like this :

and when just click on that multiselect option you can see the features of that Multi select on Right Side .

By default the Source option will be selected for "Manual". You need to just select the option to "Data Table". Then It will show all the available data tables in your workspace, You need to just select the data table Name from which you need to get the data from and then select the Column from which you need to see the data in my example which is option column.
For Column name which you see as a mandatory fields you can enter any new name like I have given Options2

after this process just click on Preview which you can see on the top of the page to check whether our display of options works or not.

and Boom!!!!!!

Now you can see the options which are data table present in the Multi-Choice Set

Yes, This is the Detailed Solution. Please Let me know if this helped you or If You need any more help.
Sathwik...

Re: Workflow Apps read only field rendering value based on the user dropdown selection

sridevib — Sun, 10 Aug 2025 08:42:34 GMT

Hi @Krishna7,

To auto-populate the application owner and email fields based on the selected application, we need to create a recipe that returns the owner's name and email as output fields. These outputs can then be bound to the corresponding form fields using page data variables, enabling dynamic field population.

Re: Workflow Apps read only field rendering value based on the user dropdown selection

Krishna7 — Sun, 24 Aug 2025 04:41:42 GMT

@sridevib : Is it possible explain in detail ? The page variables has to be filled once the application name dropdown is filled then the return data to the component doesn't accept the more than one fields.

Re: Workflow Apps read only field rendering value based on the user dropdown selection

shivakumara — Tue, 26 Aug 2025 07:27:32 GMT

Hi @Krishna7 ,
Here’s my view on the requirement: The stated requirement is that when an application name is selected from the dropdown, the corresponding email and username should be automatically populated.

However, in reality, this behavior is not feasible for plain text fields. For multi-selection fields, we need to manually configure a recipe (e.g., 'Get data for dropdown') to fetch the relevant values. Based on the selection made in the first dropdown, the other fields must be manually mapped to reflect the associated data.

here is link for the doc which you can follow easily and implement it.
Workflow apps - Drop-downs with recipe data source | Workato Docs
Please let me know if you need further help.

Thanks and Regards,
Shivakumara K A

Re: Workflow Apps read only field rendering value based on the user dropdown selection

sridevib — Sun, 31 Aug 2025 23:18:58 GMT

Hi @Krishna7, If you're aiming to auto-populate related fields in real time before submitting the form, the Workato-approved approach is to introduce a button that fetches those details using a recipe. You can follow this guide to set it up: Button Click