topic Re: what is the best wayto give a non technical user permission to manually run a recipe on demand? in Workato Pros Discussion Board

what is the best wayto give a non technical user permission to manually run a recipe on demand?

sidjayawardena — Wed, 21 May 2025 18:53:35 GMT

my goal is to give a user just enough permission to go into workato and manually run a recipe when they are ready to

how can i accomplish this without giving them access to edit the recipe?

PS we cannot schedule it because the data is not ready on a consistent timeframe and there's no specific condition that we can use to see when data is ready to move

Re: what is the best wayto give a non technical user permission to manually run a recipe on demand?

gary1 — Wed, 21 May 2025 18:57:57 GMT

I would create a recipe that triggers from a Workato webhook (GET request), and then give them the URL for the webhook. All they have to do is open the URL in a browser. It will trigger the recipe, and the recipe can call the recipe you want them to call. Now they don't even need direct access.

Re: what is the best wayto give a non technical user permission to manually run a recipe on demand?

shivakumara — Sat, 24 May 2025 17:03:48 GMT

Hi @sidjayawardena ,
Use of RBAC:

Step 1: Select Projects (RLC)

Step 2: Create a Role with “Operate” permission

Use Workato’s RBAC to create a custom role or use a predefined role like:

Operator – Can only start, stop, and retry recipe jobs. Cannot edit recipes.
Production Operator (in RLC projects) – Same as above, scoped to Prod.

✅ They can run recipes manually
❌ They cannot see or modify recipe logic

Step 3: Assign that Role to the User

Go to Admin Console → Users
Assign the user to the project/environment
Give them “Production Operator” or “Operator” access to the project

Alternative Option: Use a Webhook Trigger

If your recipe is in Production and:
The user shouldn’t even log into Workato
But still needs to run it on-demand

You could expose the recipe via a Webhook Trigger and give the user

just a cURL/Postman endpoint

But since you said “go into Workato and manually run”, the RBAC + Operator Role is best.

Thanks and Regards,
Shivakumara K A