topic Invoke Workato Workflows from outside of Workato in Workato Pros Discussion Board

Invoke Workato Workflows from outside of Workato

tinazhou2007 — Wed, 26 Nov 2025 05:59:15 GMT

Hello, there,

Is it possible to invoke a Workato Workflow manually from outside of Workato. The requirement is, the workflow needs to be invoked manually for someone who does not have access to Workato. let's say Workday. someone needs to invoke a Workato workflow manually in Workday. Is it possible?

Thanks!

Tina

Re: Invoke Workato Workflows from outside of Workato

ryanlymer — Wed, 26 Nov 2025 13:55:34 GMT

I haven't done this in Workday, however I have done something similar using Smartsheet.

The end user fills in a Smartsheet form and submits it. The new row is added to the Smartsheet, then I manually validate the data is correct. I then have a column called "Kickoff Worfklow" that is a tickbox. Workato monitors this column for updates and runs when this is ticked.

You could also set up a custom webhook in Workato and someone can trigger this from the web when they want to invoke the workflow.

Hope this helps!

Re: Invoke Workato Workflows from outside of Workato

gary1 — Wed, 26 Nov 2025 21:47:27 GMT

You can make a recipe that triggers off of a webhook and then calls your recipe. You can share the webhook URL with whoever. When they access the URL, it will trigger the webhook recipe which will call your recipe.

Re: Invoke Workato Workflows from outside of Workato

rajeshjanapati — Thu, 27 Nov 2025 05:54:29 GMT

Hi @tinazhou2007,

Just to add a small extension to @gary1 ’s reply, if you need a secure, authentication-based interface, then use an API endpoint is the best option.
Otherwise, you can trigger the recipe on an on-demand basis through various ways such as Slack Workbot, Teams Workbot, webhooks, and even Apache Kafka, etc., Workato provides many ways to initiate a recipe from outside of the platform, depending on your use case.