topic Re: Printing Outlook email to PDF in Workato Pros Discussion Board

Printing Outlook email to PDF

ajorde — Fri, 04 Jun 2021 01:31:18 GMT

I'm trying to help our accounting team be able to easily store and locate evidence of license key delivery emails. Currently they have a giant email inbox which is getting more and more difficult to search for the email copies.

I'd like to download a PDF of an email from Outlook, store in Box, and add link to the Box file automatically to the NetSuite record. Has anyone done any conversion of email to PDF via Workato? I also have an OPA that I could use if it would require any scripting outside of Workato.

Re: Printing Outlook email to PDF

isabelle-leong — Fri, 04 Jun 2021 01:45:04 GMT

I know of a Microsoft Graph API action where you can download a file in another format. Reference link here This action accepts eml and converts it to pdf. You would probably need to find another endpoint to download the email from Outlook and upload to drive for this convert file api endpoint to work. Just an idea 🙂

Re: Printing Outlook email to PDF

mroldanvega — Fri, 04 Jun 2021 01:55:16 GMT

We did something with PowerShell. Basically took a file, download it to network share, use PowerShell to convert it to PDF, then upload it to the final folder. Here's a reference: https://support.coolorange.com/support/solutions/articles/22000225569-how-to-convert-office-documents-to-pdf-with-powershell

Re: Printing Outlook email to PDF

tomkelshaw — Fri, 04 Jun 2021 02:00:11 GMT

Isabelle Leong 's solution is what I'd go with. I can say that Graph API converter works well for PPTX from SPOL or OneDrive. I've never tried with .eml, that's a cool trick.

Re: Printing Outlook email to PDF

gordonhuworkato — Fri, 04 Jun 2021 05:00:47 GMT

Does it have to be PDF? We’ve done it using HTML before. Just save the raw mail body in HTML format, upload to box directly via workato.

Re: Printing Outlook email to PDF

ajorde — Fri, 04 Jun 2021 08:12:12 GMT

Thank you all for your replies!

Gordon Hu, doesn't necessarily need to be pdf, but we need the header information in a way the auditors will accept to prove when the customer received their license info. The HTML content was super easy to get via workato though!

pdf

vs. html:

Re: Printing Outlook email to PDF

gordonhuworkato — Fri, 04 Jun 2021 08:16:04 GMT

Can we capture it and maybe…save it as metadata for the box file.

—
I am not a good friends of auditors haha

Re: Printing Outlook email to PDF

devidmithen — Wed, 26 Nov 2025 06:48:18 GMT

Printing Outlook emails to PDF is an easy way to store important communication in a secure, shareable format. Outlook provides a basic “Print to PDF” option but it can be time-consuming when handling multiple emails. For a faster and more organized method consider using a trusted solution like the DataVare PST to PDF Converter. It simplifies the process by converting entire PST files into PDF while preserving formatting, attachments, folders and other data. It is useful for users who need accurate output without manual effort. It provides accurate results and saves a lot of time when managing bulk email conversion tasks.

Re: Printing Outlook email to PDF

rajeshjanapati — Wed, 26 Nov 2025 06:56:05 GMT

Hi @devidmithen,

Shall we implement DataVare PST to PDF converter in Workato?

If yes, will you please guide me through the steps?

Thanks in Advance,

Thanks & Regards,

J Rajesh Kumar.

Re: Printing Outlook email to PDF

jacksoncarl — Thu, 27 Nov 2025 11:55:32 GMT

Want your emails in PDF format? No problem! You can convert and print your emails to PDF. First, download your emails' EML files individually or all at once. Then, use the Advik EML to PDF Converter to convert them. This tool converts all your EML files in just a few clicks and generates a detailed conversion report. Your original files remain intact. I've tested it myself and was very impressed. A friend suggested this tool, and I highly recommend it to you. Download the free version and give it a try.

Re: Printing Outlook email to PDF

reginhardbohm — Fri, 28 Nov 2025 07:12:59 GMT

Printing Outlook emails to PDF is a simple way to preserve important communication for documentation, sharing and long-term storage. Outlook allows saving individual emails as PDF through the built-in Print option but this becomes time-consuming when handling large mailboxes. For users who need a faster way a trusted solution is advisable. The TrustVare PST to PDF Converter is an easy tool that converts entire PST files to PDF while maintaining email formatting, attachments, and folder structure. It supports bulk conversion and minimizes manual work. It is suitable for both professionals and regular users who want a reliable method to print Outlook emails to PDF format.